NSIT: Computing, Networks & Phones

Emailing the location of a file

One of the easiest ways to share files and folders is using email. Using WebShare, you can send links to files, instead of sending the files themselves, which is both faster and saves disk space.

1. Email a short link

   The default format for emailing a link is the abbreviated or short link to the file. The abbreviated link is also known as the file's Intellilink because it uses Intellittach technology to create a shorter link which is useful in preventing the URL from becoming too long and thus difficult to copy, paste, and manipulate.

2. Email the full link

   You may choose to email the file's full URL, which includes the specific directory path and name of the file. The primary advantage of emailing the full URL is to expose the directory path of the respective file to the recipient user.

3. Email a ticket

   Tickets allow users access to a file or directory without requiring those users to have a WebShare account and without the need to change the user's permission. Tickets allow you to set the access permissions per ticket, rather than per user. Therefore, you can create a ticket such that any user who knows the URL may access the file.

   Tickets have several advanced options including password-protection and expiration dates. For more information about tickets, refer to the Create a ticket procedure.

To email the short link of a file:

1. Navigate to the file for which you wish to email the URL.
2. Select the checkbox of the file you want to email from the directory listing and click the Email button in the top toolbar.

   You can also click the Manage button for the file and then click the Email button in the top toolbar.

3. Click the Email button. WebShare automatically opens a new email message with the chosen URL pasted into it.
4. Once you finish writing and sending the appropriate email, return to your browser window.

To email the full URL of a file:

1. Navigate to the file for which you wish to email the URL.
2. Select the checkbox of the file you want to email from the directory listing and choose the Email button in the top toolbar.

   You can also click on the Manage button for the file and then click the Email button in the top toolbar.

3. Click the Advanced Link Options button.
4. Select the "Send Long URL instead of Intellilink" checkbox.
5. Click the Email button. WebShare automatically opens a new email message with the chosen URL pasted into it.
6. Once you finish writing and sending the appropriate email, return to your browser window.

To email a ticket to a file:

For more information about tickets, refer to the Create a ticket procedure.

1. Navigate to the file for which you wish to email the URL.
2. Select the checkbox of the file you want to email from the directory listing and choose the Email button in the top toolbar.

   You can also click on the Manage button for the file and then click the Email button in the top toolbar.

3. Select the "Ticket" radio button.
4. If you would like to change the advanced options, click the Advanced Link Options button. The default options for tickets are Read-only access, expire in 30 days, and not password-protected. The system will automatically generate a name for your ticket, which will appear in your Sharing table of the corresponding file, files, or directory.
5. Click the Email button. WebShare automatically opens a new email message with the chosen URL pasted into it.
6. Once you finish writing and sending the appropriate email, return to your browser window.

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Last updated: 2/26/07